By: Chad Chubb
August 1, 2024 | 6 minutes read

Last Updated:

January 27, 2026

Imagine the peace of mind you’ll have knowing that everything your loved ones need to manage your affairs is in one organized place. This isn’t just a dream—it’s a reality you can create through a concept called the Legacy Drawer, sometimes referred to as a Legacy Binder.

In this guide, we’ll walk through what a Legacy Drawer is, why it matters, and how to build one that truly protects the people you care about.

Key Takeaways

• A Legacy Drawer stores your essential documents and instructions in one place.
• A hybrid approach (safe + encrypted digital copies) is usually best.
• Tell at least one trusted person where it is and how to access it.
• Update it annually and after major life changes.

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Watch our YouTube video as we break down this guide step by step.

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Table of Contents

• Prefer video over the blog? We’ve got you covered
• Overview of the Legacy Drawer Concept
• What Is a Legacy Drawer?
  • Physical vs. Digital Formats
• Why You Need a Legacy Drawer
• How to Set Up a Legacy Drawer
  • Choose your format
  • Ensure security
  • Inform trusted individuals
• Where to Keep Your Legacy Drawer
• Regular Updates
  • Items that commonly need updates
• Primary Documents for a Legacy Drawer
• Additional Considerations
• Practical Tips for Maintaining Your Legacy Drawer
• Closing Thoughts
• Frequently Asked Questions

Overview of the Legacy Drawer Concept

What a Legacy Drawer is:
A Legacy Drawer is essentially a place to keep all your important documents safe and accessible. This can be a physical space like a drawer or binder, or it can be a digital file stored online. The goal is simple: have everything in one spot so that someone you trust knows exactly where to find them.

Purpose of Creating a Legacy Drawer:
Why do this? Imagine the ease it will bring your loved ones during a challenging time. Losing a loved one is hard enough without adding the burden of hunting down essential documents. This setup can make a world of difference in easing that burden and ensuring everything they need is readily available.

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What Is a Legacy Drawer?

A Legacy Drawer is a secure area to store all your essential documents. It can be in a physical location like a fireproof safe, a digital format stored in the cloud, or a secure online platform.

Physical vs. Digital Formats

• Physical: Think of a drawer, binder, or fireproof safe. You can store tangible documents like wills, deeds, and insurance policies here.
• Digital: An organized file on your computer or cloud storage service can serve as your Legacy Drawer. Always safeguard it with robust passwords.

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Why You Need a Legacy Drawer

Alleviate Post-Loss Stress:
When someone passes, their loved ones often have to sift through endless boxes and files, which can be overwhelming. A well-organized Legacy Drawer eliminates this chaos. We’ve seen clients transition from sifting through basement boxes to simply opening a binder or a drawer with everything neatly arranged.

Making it Easier for Loved Ones:
This isn’t just about convenience; it’s about compassion. Whether it’s your spouse, significant other, or children, you’re making everything as straightforward as possible for them. Having everything in one place lifts a significant burden off their shoulders.

Personal Touch:
Adding personal notes or even recording videos for your loved ones gives a personal touch to the Legacy Drawer. This can be incredibly comforting for those left behind.

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How to Set Up a Legacy Drawer

Choose your format

• Physical: You can use a drawer or a binder. Estate attorneys sometimes provide binders where you can keep all your estate documents. Layer in other essential documents, and voila!
• Digital: Set up an organized folder on your computer or use cloud storage. Make sure it’s password-protected and backed up.

Ensure security

• Digital: Password protection is crucial. Use strong, memorable passwords and keep them in a secure place known to trusted individuals.
• Physical: A fireproof safe is ideal. For extra security, ensure it’s large enough to be bolted to the ground.

Inform trusted individuals

Make sure trusted individuals know where your Legacy Drawer is and how to access it. If it’s digital, ensure they have the password. If it’s physical, let them know where the key or access code is.

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Where to Keep Your Legacy Drawer

Digital Options:
Online storage means your documents are safe from physical threats like fires. Password-protect these files and ensure only trusted individuals have access.

Physical Options:
A fireproof safe is your best bet. Make sure it’s bolted to the ground to prevent theft. You could also use a safe deposit box at a bank, but ensure someone has access to the key.

Key Considerations:
Accessibility is crucial. Ensure trusted individuals can easily access both physical and digital versions of your Legacy Drawer. This means keeping the storage secure yet accessible.

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Regular Updates

Documents need to be current. Outdated documents can lead to confusion and complications. Regular updates are essential for ensuring your information is accurate and helpful.

Items that commonly need updates

• Estate documents (wills, powers of attorney)
• Financial accounts
• Insurance policies
• Tax returns

Set a reminder on your calendar—maybe every six months or annually—to review and update your Legacy Drawer. It won’t take much time, and it ensures everything remains up-to-date.

Primary Documents for a Legacy Drawer

Cover Letter:
Begin with a cover letter that gives an overview of what’s in the drawer. Summarize the purpose and contents, list your financial advisor and estate attorney, and provide any key details your loved ones might need.

Estate Documents:
Include your Will, Powers of Attorney, and any trust documents. These form the backbone of your Legacy Drawer and outline your wishes and legal instructions.

Financial Accounts Information:
List your financial accounts—bank accounts, investment portfolios, retirement accounts. Include details on your financial advisors and an optional balance sheet for a clear overview.

Funeral Instructions:
Having specific funeral instructions can be incredibly helpful. Whether you prefer a traditional funeral or cremation or have unique wishes, document them here.

Insurance Policies:
Include all relevant insurance policies, such as life, health, car, and disability insurance. Life insurance details are especially crucial, as they often represent the largest payout.

Important Legal Documents:
Store birth certificates, Social Security cards, and property deeds. This can also include documents for any other significant assets like boats or ATVs.

Legacy Letters and Videos:
Write letters or record videos for your loved ones. These can provide emotional support and a final message of love and appreciation.

Monthly Budget:
Document your monthly budget to help your spouse or family manage finances in your absence. List regular expenses like mortgage payments, utilities, and subscriptions.

Past Tax Returns:
Keep recent tax returns in your Legacy Drawer. You don’t need to include thick tax documents; instead, list your accountant’s contact details and maintain a summary of recent returns.

Passwords:
Managing passwords can be tricky. Consider using a password manager and document the primary password. Alternatively, list essential accounts and their login details.

Safe Deposit Box Information:
If you have a safe deposit box, list its location, contents summary, and access details. Make sure your loved ones know where the key is and how to access the box.

Additional Considerations

Making it Personal:
Customize your Legacy Drawer to fit your needs. You might have specific documents or items that weren’t mentioned here. Add those in to make the drawer uniquely yours.

Other Potential Documents:
Depending on your situation, you might include additional documents like business papers, academic records, or special collections. Tailor it to your life and needs.

Practical Tips for Maintaining Your Legacy Drawer

Organization:
Categorize and label documents for easy navigation. Keep similar items together and use dividers in binders or folders in digital storage to stay organized.

Communication:
Make sure to inform trusted individuals about the Legacy Drawer and provide clear instructions on accessing it. Open communication ensures they’re prepared when the time comes.

Security:
Whether physical or digital, ensure your Legacy Drawer is secure. Use strong passwords for digital storage and fireproof safes for physical documents.

Closing Thoughts

The importance of getting started now cannot be overstated. Don’t wait to create your Legacy Drawer. Life is unpredictable, and having everything organized provides invaluable peace of mind.

Regular Updates:
Keep your Legacy Drawer up-to-date with life changes. Regular reviews ensure that everything remains current and accurate.

Encouragement to Seek Professional Help:
If needed, seek professional help. Financial advisors or estate planners can provide invaluable assistance in setting up and maintaining your Legacy Drawer.

In summary, creating a Legacy Drawer is one of the best things you can do for your loved ones. It ensures that everything they need is in one place, reducing stress during challenging times. Don’t wait—start today.

Frequently Asked Questions

Disclosures